Fill your books,not your paperwork.
You trained to treat patients, not to run a front desk. Aesthetika takes the calls, the charts, the payments, and the marketing off your plate, on HIPAA-compliant infrastructure. We sign a BAA with every practice.
A clinical practice and a luxury brand.
You are running a medical practice inside a premium retail business. Beauty apps handle the pretty half and leave you exposed on the other. Aesthetika runs both.
HIPAA stops being your problem
Records are encrypted, every look at a chart is logged, and we sign the BAA. The part that keeps you up at night sits on our side, not your to-do list.
Charts and intake in one place
Intake, consents, and treatment notes land straight on the patient's file. No clipboards, no PDFs in a folder somewhere, no second place to check.
Before-and-afters, kept safe
The photos that sell your work are patient records too. They're stored against the right chart and encrypted, so your best marketing asset is never your biggest liability.
Empty chairs stop costing you
It takes a deposit from the patients who tend to no-show, and books everyone back in when they're due. A missed appointment runs you $527 a visit.
Everything but the clinical guesswork.
Aesthetika runs the business side of your practice on HIPAA-compliant infrastructure. Keep your EMR and your good-faith-exam tools for the clinical side.
Charting that stays secure
Intake, consents, and treatment notes taken on a screen and saved to the patient's file, encrypted, with only the right staff able to open them.
A locked vault for your photos
Treatment photos stored by patient and by visit, encrypted, and treated as medical records rather than pictures on someone's phone.
Deposits and card on file
Flat-rate payments built in. It holds a deposit where there's no-show risk and bills memberships and treatment plans on its own.
Memberships and packages
Members come more often and spend more. It sells the plan, runs the charge every month, and reminds them to use what they paid for.
Nobody waits on a reply
Every call and inquiry gets an answer in your practice's name within a minute, so a new patient never slips away while you're in a treatment room.
Marketing that brings patients back
Posts every week, a review request sent while they still love their results, and a nudge to the patients who've gone quiet.
Compliance built in, not bolted on.
Consumer booking apps will not sign a BAA. They treat a before-and-after like any other snapshot. In a medical practice that is a lawsuit waiting to happen. Aesthetika treats a patient record like a patient record from the first tap.
- We sign a Business Associate Agreement with every practice
- Patient data encrypted in transit and at rest with AES-256
- Staff only see what their role allows, and every look is logged
- Charts and before-and-after photos held as protected health information
The controls your advisor asks for.
Concrete safeguards, named plainly. No vague claims, no overpromising.
Signed BAA
We sign a Business Associate Agreement with every practice, specifying safeguards, breach notification, and PHI handling on termination.
AES-256 encryption
Protected health information is encrypted in transit and at rest, so records and photos are unreadable if intercepted.
Role-based access
Least-privilege access by role, with automatic session timeouts, so staff only see what their job requires.
Audit logging
Every access to a client record is recorded, giving you a complete trail of who viewed or changed what, and when.
Encrypted backups
Secure, encrypted backups and disaster recovery, so your records survive a bad day without exposing PHI.
PHI-safe by design
Charts, intake, consents, and before-and-after photos are handled as protected health information from the first tap.
Aesthetika is a HIPAA-compliant platform, and HIPAA compliance is shared. We secure the software and sign your BAA; your practice still owns its policies, training, and risk assessments. There is no government 'HIPAA certification' for software, so we never claim one.
The short answers.
Do I have to replace my EMR or GFE and telehealth tools?
No. Aesthetika runs your front desk, records, payments, and marketing on HIPAA-compliant infrastructure. It stores charts, intake, consents, and before-and-after photos, but it is not an EMR and does not do e-prescribing, good-faith exams, or telehealth. Pair it with your clinical tools where you need them.
Do you sign a Business Associate Agreement (BAA)?
Yes. We sign a BAA with every practice that handles protected health information on Aesthetika. It covers our safeguards, breach notification, and how PHI is handled and destroyed.
Are client records and before-and-after photos secure?
Yes. PHI and treatment photos are encrypted in transit and at rest using AES-256. Access is role-based with session controls, backups are encrypted, and every access to a record is written to an audit log.
Does this make my practice HIPAA compliant?
It is a shared responsibility. We provide a HIPAA-compliant platform and sign your BAA. Your practice still owns its policies, staff training, and risk assessments. There is no such thing as a 'HIPAA certified' product, so we never claim one.
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